Abstract Submission Details

There are two classes of abstracts- those for the Clinical Genetics & Human Genome Variation section of the meeting and those for the General Variation section of the meeting. Please indicate which category you are submitting your abstract to.

Instructions for preparing abstracts

Please indicate if you prefer a poster presentation AT THE TOP OF THE PAGE. If you do not indicate this the abstract will be considered for an oral presentation by the scientific committee, however they may assign a poster presentation.

Maximum of 1 A4 page

2.5 cm margins

Font type = Arial

Please do NOT justify the text

Headings should be bold and 14 point and small case letters

Text Font size = 11 point

Authors 11 point font. Put surname first followed by initials. Please underline the presenting author.

Please give full addresses of all authors (without titles) after the heading. Please indicate the name of the corresponding author by an asterisk*.

The Email of the corresponding author should be included below the addresses.

URLs of all databases referenced should be included.

Diagrams and tables may be included but this is part of your 1 page limit.

Nomenclature for mutations must follow HGVS guidelines.

Nomenclature for genes must follow HGNC guidelines.

Submission

Please save your abstract using THE PRESENTERS surname and first name initial.

e.g. John Penns's abstract would be "pennJ.doc "

e-mail your submission as an Word attachment to rania [at symbol] variome.org

A submission may be made electronically only You MUST indicate if you are submitting the abstract to the Clinical Genetics or the general variation portion of the meeting.

Please include a small cover note in the email indicating which meeting the abstract is for (e.g., "I wish to submit this abstract for the Philadelphia HGVS meeting"), cryptic messages or abstracts emailed with no note attached are unacceptable as they look like virus attachments and will not be opened.

If you have any problems let us know.

Please ensure you receive an acknowledgement after you have sent your abstract so you are sure it has been received, allow a couple of days. Regarding selection for presentation, if you do not hear back by 14th Oct. 2008 please make an enquiry as you may not have received the email notification.

ORAL PRESENTATIONS

IMPORTANT INSTRUCTIONS FOR ORAL PRESENTATIONS

1. All presentations will be allocated a time limit including question time. Anyone going overtime will be CUT SHORT so please keep to the time limit.

2. Only PowerPoint presentations are available, there will be NO slide or overhead projector available.

3. Acceptable formats for presentations are CD or USB memory stick. Speakers ARE NOT to expect to use their own laptop as this wastes a lot of time.

4. You MUST either submit your presentation via EMAIL to me by 6th November 2008 (& bring a copy) OR DELIVER your presentation between 7:30 - 8:30 AM to me at the registration desk on the day of the meeting. If you choose to give it in person, a CD labeled with your surname is probably best because you can just leave it on the desk and it will get loaded onto the computer.

PLEASE don't come before 7.30 AM WE WILL NOT BE READY!

POSTER PRESENTATIONS

IMPORTANT INSTRUCTIONS FOR POSTERS

1. Maximum poster dimensions are no larger than 90 cm wide 110 cm long. Please stick to this size limit or else your poster will be covered by your neighbour! (ASHG poster dimensions are ok)

2. Posters should be mounted at the time of registration between 7.30 AM – 8.30 AM.

PLEASE don't come before 7.30 AM WE WILL NOT BE READY!